HSRAA26 Sponsorship Opportunities

4th-6th March 2026 | Amsterdam

Bringing together professionals working in records management and archiving within the health sciences, HSRAA26 offers sponsors a valuable platform to showcase expertise, increase visibility, and support the ongoing development of the profession.

Sponsoring HSRAA26 provides your organisation with the chance to:

Be recognised as a thought leader in records management
Showcase your expertise in records management, archiving, and related services
Increase awareness of records management and archiving within the health sciences sector
Demonstrate your commitment to ongoing education and professional development in the field
Take part in a well-regarded conference focused on information management in health sciences

This year’s sponsorship features a flexible, tiered structure to suit a range of objectives. Opportunities include Discovery Sponsors, Event Sponsors, and a single Dinner Sponsor, along with additional options that can be added to packages or selected independently.

Sponsorship also contributes to bursaries for delegates who might otherwise be unable to attend and supports the delivery of a high-quality conference experience for all participants.

How to make your booking

Sponsors are required to complete the expression of interest form, and the HSRAA26 Event Team will then contact you to formalise what you would like to book. Please note, bookings will be taken based upon order of completion of the form.

Please click the ‘Express Your Interest‘ Button below to complete the form.

£ 6000 Take your place as the premier Discovery Sponsor of HSRAA26, with exclusive visibility at the sector’s flagship event for health sciences records and archiving professionals.

Premium exhibit table placement
Three daytime conference passes, including one attendee for pre-conference training (accommodation, dinner and networking not included)
Opportunity to host a "Let's Talk" session (held separately from the event)
30-minute speaking slot at start or end of day, or during the training break (options include Software Demo, Case Study, or Service Introduction)
Access to opt-in attendee list
Advertising opportunities: event app advert and full-page ad in conference programme (inside front or inside back cover, first come, first served)
Branding package: logo featured across conference website, signage, digital materials, event app, delegate bags, registration desk branded item, and all social media and email communications with tailored sponsor announcements on LinkedIn and event mailings

£ 5000 Be the sole sponsor of an unforgettable canal tour boat dinner, showcasing your brand to life sciences leaders in a unique Amsterdam setting.

Exclusive title sponsorship of the Tour Boat Dinner, with prominent branding as “Dinner Sponsored by [Company]” on all dinner-related signage, invitations, and announcements
Logo featured on table cards and opportunity to provide branded items for attendees at the dinner
Dedicated mentions during the conference opening and the dinner welcome by the HSRAA Chair
Opportunity to deliver a 5-minute welcome speech or toast at the dinner
Exhibit table in the meeting room and two daytime conference passes, including dinner (accommodation and networking not included)
Access to opt-in attendee list
Branding package: logo featured across all dinner-related and general event branding, including website, signage, digital materials, and social media, with tailored sponsor announcements on LinkedIn and event mailings

£ 4500 Showcase your support for the health sciences records community as a valued Event Sponsor, with strong brand presence and meaningful opportunities to engage with sector leaders and decision-makers.

Exhibit table and two daytime conference passes (accommodation, dinner and networking not included)
15-minute speaking slot during lunch the day before the conference (e.g., Software Demo, Case Study, or Introduction to services)
Access to opt-in attendee list
Sponsorship of a networking break or workshop (includes logo on signage)
Half-page ad in printed delegate guide, and event app advert
Branding package: logo featured across conference website, signage, digital materials, event app, delegate bags, and all social media and email communications with tailored sponsor announcements on LinkedIn and event mailings

Other Sponsorship Opportunities

The following options can be added to an existing sponsorship package or selected independently. If you have already booked, or plan to book, Discovery Sponsorship, Dinner Sponsorship or Event Sponsorship, you may be eligible for a discounted rate.

£ 2000 starting price, up to £5,000 depending on location

Evening Networking Reception: pricing based on sponsor budget and location choice. £2,000 for an informal gathering on the Terrace or £5,000 for a premium experience at the SkyBar
Branding Package: logo included in the delegate guide, on the event website, and featured in a sponsor announcement on social media and in event mailings

£ 2000

Branding Package: logo included in the delegate guide, on the event website, and featured in a sponsor announcement on social media and in event mailings
The event app also branded with your logo, providing constant exposure to attendees as they navigate the conference
A great chance to maximise your brand’s visibility and engagement

£ 2000

Branding Package: logo included in the delegate guide, on the event website, and featured in a sponsor announcement on social media and in event mailings
Your organisation's logo prominently displayed on lanyards worn by attendees

£ 2000

Branding Package: logo included in the delegate guide, on the event website, and featured in a sponsor announcement on social media and in event mailings
Banner and tent cards displaying sponsor name
Support networking breaks where meaningful connections are fostered